Overview

The Overview is the page that loads when you click Finance. It answers the question most tools dodge: after refunds, fees and costs, how much did you actually keep?

Underneath it sits the Transactions ledger, the line-by-line record every figure on this page is built from.

Go to Finance then Overview.

Choosing the period

A date range selector sits in the top right of the page header. Your choices are:

• Last 30 days
• Last 90 days
• Last 12 months (the default on this page)
• This year
• All time
• Custom range

Pick Custom range and a small dialog opens. Fill in a Start date and an End date, then click Apply. The chosen dates stay visible next to the selector so you always know what window you are reading. Switching back to any preset clears them.

Every figure, chart and breakdown on the page recalculates for whatever window you pick.

The headline numbers

Six cards sit across the top.

• Gross charges: everything customers paid, before anything comes off, and not counting tax collected on behalf of a tax authority.
• Refunds: money you gave back in this window.
• Processor fees: what your payment provider kept for handling the payments.
• Expenses: the costs you recorded yourself. See expenses and tax.
• Tax collected: tax you charged buyers and are holding until you hand it over. It is captioned "held for remittance, not income" because that is exactly what it is.
• Net profit: what is left after refunds, fees and expenses. It is shown in blue when positive and red when negative, so a loss is impossible to miss.

All six are in your main currency.

Profit and loss

Below the cards, the Profit & loss card lays the same story out as a walk you can read top to bottom:

1. Gross charges (excl. collected tax)
2. minus Refunds
3. equals Revenue
4. minus Processor fees
5. minus Expenses
6. plus or minus Adjustments, if there are any
7. equals Net profit

Revenue and Net profit are bolded because they are the two lines people actually quote. Anything subtracted shows in red with a minus sign, so you can see at a glance where the money went.

Monthly performance

The Monthly performance chart plots the window month by month. Bars show Revenue, Fees and Expenses side by side, and a line traces Net profit across the top.

It is the fastest way to spot a trend you would otherwise miss: a month where revenue held up but fees or costs quietly climbed shows as a line dipping while the bars stay tall.

Hover any month for the exact figures. The chart appears only once there is at least one month of activity.

Expenses by category

At the bottom, Expenses by category groups everything you recorded into Software, Marketing, Fees, Contractors and Other, with the total spent and the number of entries in each.

One difference worth knowing: these totals stay in the currency each expense was entered in, rather than being converted. If you record costs in more than one currency, you get a line per currency.

The transactions ledger

Go to Finance then Transactions for the raw record: one row per money movement, in and out.

The date range selector works exactly as it does on the overview, except this page starts on All time.

What each row shows

• Type: a badge saying what kind of movement it was, with an arrow that points down for money in and up for money out. Types are Charge, Refund, Tax, Processor fee, Payout, Transfer, Expense and Adjustment.
• Source: where the movement came from, such as Order, Donation, Event tickets, Course, Coaching, Invoice, Payment link, Membership, Expense or a payout from your provider. Where a detail screen exists, the source is a link that takes you straight to it.
• Contact: the person behind the movement, linked to their contact record when there is one.
• Amount: the amount in the currency the transaction actually happened in.
• Base amount: the same amount converted into your main currency, using the rate captured when it was recorded.
• Provider: which payment provider handled it.
• Date: when it happened, to the minute.

Narrowing the list

Two dropdowns sit above the table:

1. The first filters by type, so you can look at nothing but refunds, or nothing but fees.
2. The second filters by source, so you can look at nothing but invoices, or nothing but donations.

When either is set, a Clear filters link appears next to them. It resets both filters, and leaves your date range alone.

If the table comes back empty you will see either "Money movements will appear here as sales, refunds and payouts happen" on a quiet account, or "No ledger rows match the current filters" when your filters are simply too tight.

Giving your accountant the whole ledger

At the bottom of the Transactions page is Export the ledger, which turns the window you are looking at into a file.

1. Pick a Format. A plain CSV opens in any spreadsheet. The other option is a bookkeeping batch format that German tax advisers import directly into their accounting software, so they can post your books without retyping anything.
2. Set From and To.
3. Click Download.

After a successful download you get a short line telling you the file name and how many entries it contains. If the range had no activity it says so plainly rather than handing you a file you would assume was complete.

If a range is refused

The bookkeeping format carries a financial year in its header and only a day and month on each entry, so a single file can only cover one financial year. Ask for a range that crosses your year end and the export is refused, with a sentence on the page telling you what to do instead. Split the range at your year end and download two files.

The advanced settings

Under Chart of accounts and batch header are the details a tax adviser may ask you for: the chart of accounts to use, when your financial year starts, your adviser's and your client reference numbers, the length of the account numbers, and the currency of the batch. Every one of them has a sensible default, so leave them alone unless your adviser has given you specific values.

Reading the page well

• The overview is read-only. Nothing here can be edited. To change a number you act on the thing behind it.
• Start wide, then narrow. Read the six cards, then the profit and loss walk, then drop into the ledger with a type or source filter when something looks off.
• Compare like for like. If a figure surprises you, set the ledger to the same date range and filter to the type in question. The rows always add up to the card.
• Watch the fee line. Fees rarely move on their own, so a jump usually means your mix of sales changed, not your pricing.

Where to go next

• Record the costs that feed the expenses line → expenses and tax
• Match a bank deposit to the sales behind it → payouts and refunds
• Bill a client → invoices
• Pull the whole year for filing → year-end
• Chase the checkouts that never finished → abandoned checkouts